Returning Candidate?

Property Assistant

Property Assistant

Job ID 
2017-1175
Job Locations 
US-MA-Newton
Category 
Property Management

More information about this job

Description

******Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.****** We are seeking a Property Assistant to respond to all calls and written requests regarding tenant/shopping center maintenance issues and coordinate vendor work at Property Manager’s discretion; follow up with vendors to ensure work orders have been completed per scope; assist the Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all “first responders”, tenants, utilities, etc.; prepare all contract related paperwork and process payment requests; enter budget data into Hyperion; collect and assemble all data and supporting documents for review and presentation to Senior Management; renew Recurring Service Contracts once every two years through competitive bid process; process all CAPEX, Landlord Work, and Tenant Improvement Allowances via Job Cost process, consisting of JC/JL Budget creation, Contract Input Forms, Purchase Orders, AIA Contracts, Short Form Contracts, and holdbacks; work with PM to coordinate the inspection/clean out of vacant spaces; order HVAC inspection, key to master, and installation of leasing sign. Upload vacancy profile data into intranet; review, code, and process all vendor and supplier invoices.

Requirements

  • Background in retail commercial real estate
  • At least two years of experience in a fast paced corporate setting
  • Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)
  • Bachelor's degree or equivalent working experience
  • Prior administrative experience

 

AA/EOE

 

All offers of employment are subject to a background check, inclusive of drug screen